WELSH VILLAGE FIRST ADDITION,
PART 1 and PART 2 HOMEOWNERS' ASSOCIATION
BYLAWS
ARTICLE I
MEMBERSHIP AND VOTING RIGHTS
- Every person or entity who is the owner of a fee or of the equitable
title to a lot, when purchasing under a contract, in Welsh Village
First Addition Part 1 and Part 2, Johnson County, Iowa, according to
the plats thereof recorded in Plat Book 39, page 320, and Plat Book
40, page 255, respectively, Plat Records of Johnson County, Iowa,
shall be a member of the Welsh Village Homeowners’ Association
(the “Association”). For the purpose of determining
membership, such ownership will be deemed to have vested upon
delivery of a duly executed deed or contract to the grantee or
vendee. The legal title retained by a vendor selling under a
contract shall not qualify such vendor for membership. Foreclosure
of a contract or repossession for any reason of a lot sold under
contract shall terminate the vendee's membership, whereupon all
rights to such membership shall vest in the vendor. Membership shall
include an undertaking by the lot owner to comply with and be bound
by the Articles of Incorporation of this Association, these Bylaws
and amendments thereto, and the policies, rules and regulations
adopted by the Association in accordance with these Bylaws.
- Members shall be all the owners as defined in Paragraph 1 of this
Article,. Members shall be entitled to one vote for each lot in
which they have held the interest required for membership by
Paragraph 1 for a period of at least seven days prior to the date of
any meeting at which a vote of the membership will occur. When more
than one person holds such interest in any lot, all such persons
shall be members and the vote for such lot shall be exercised as
they may among themselves determine, but in no event shall more than
one vote be cast with respect to any lot.
- The membership rights (including voting rights) of any member may
be canceled or suspended if such member shall have failed to pay when
due any assessment or charge imposed upon him or her as hereinafter
provided, or if the member, the member’s family, tenants, or
guests of any thereof, shall have violated any rule or regulation of
the Board of Directors regarding the use of any property or conduct
with respect thereto.
ARTICLE II
MEETINGS OF MEMBERS
- Annual meetings of the members of the Association shall be held in
Johnson County, Iowa, during the month of Octoberon a date to be
determined annually by the Board of Directors for the purpose of
hearing any reports from Association officers and electing a board
of directors to serve for the ensuing year. In addition, the members
may transact such other business as shall properly come before such
meeting, including approval of the budget for the next fiscal year.
The fiscal year for the Association shall be November 1 to October
31. The time and place of the annual meeting shall be fixed by the
Board of Directors.
- Special meetings of the members may be called at any time by the
President, or by the written request of a majority of the members of
the Association.
- Written notice stating the place, day and hour of any meeting of
members shall be given by the Secretary of the Association and
delivered either personally or by ordinary mail or e-mail to each
member at the last address provided by such member entitled to vote
at such meeting not less than five days before the date of such
meeting. In lieu of written notice, the Secretary may obtain the
written waiver of notice of any meeting of the members from each
member entitled to vote at such meeting.
- A majority of the members entitled to vote, represented in person or
by written proxy, including electronic voting, shall constitute a
quorum for the transaction of business at any meeting of the
members.
- All proxies shall be in writing and filed with the Secretary at or
prior to the commencement of the meeting. Written proxies may be
designated by signed hard copy or electronically. Any proxy given
by a person who shall not be a qualified member at the date of the
meeting and any proxy given more than 11 months before the date of
the meeting shall be void.
ARTICLE III
BOARD OF DIRECTORS
- The affairs of the Association shall be managed by the Board of
Directors, elected by the members of the Association at the regular
meeting.
- The Board of Directors of the Association shall consist of not less
than five voting members, nor more than seven voting members
including the officers. The first elected Board of Directors shall
hold office for staggered terms with three of the directors holding
office for a two-year term, two of the directors holding office for
a three-year term and two of the directors holding office for a four
-year term. Thereafter each director shall hold office for a
two-year term and until his or her successor shall have been elected
and qualified. The Association webmaster shall be a non-voting
member of the Board of Directors.
- The Board of Directors of the Association shall meet a minimum of
once per year.
- Special meetings of the Board of Directors may be held whenever
called by the President by giving three-days' notice, in writing,
including by e-mail, orally, or by telephone, to each director. A
majority of the directors may request the President to call a
special meeting, and being so requested the President shall
immediately call said meeting by giving three-days' notice to each
director, or in lieu thereof, to obtain a written waiver of notice
of said meeting from each director.
- A majority of the directors of the Association shall constitute a
quorum for the transaction of business at any meeting of the Board.
Director participation and attendance may be via telephone, e-mail
or the Web.
- The act of a majority of the directors present at a meeting at which
a quorum is present shall be the act of the Board of Directors
unless the act of a greater number is required by law, the Articles
of Incorporation, or by these Bylaws.
- In the case of any vacancy in the Board of Directors by reason of
death, resignation, removal, or other cause, the remaining directors
may elect or appoint a successor to fill such vacancy until the
following annual election of directors by the members.
- The Board of Directors shall provide for the administration of the
Association, the maintenance and upkeep, including the maintenance
and replacement of the equipment and improvements thereon of the
Outlots A, B and C to the Welsh Village Subdivision (“Common
Areas”), and the collection and disbursement of the Common
Expenses and Assessments (as defined in Article V herein). These
duties include, but are not limited to:
- repair and replacement of the improvements in the Common Areas;
- procuring of utilities used in connection with the Common Areas;
- landscaping of the Common Areas;
- assessment and collection from the members of the members’
pro rata share of the Common Expenses and Assessments;
- preparation of an annual budget, a copy of which will be provided
to each member or posted to the Association website at the same time
notice of the annual meeting is given;
- providing annually to the members a full accounting of all
receipts and expenditures incurred in the prior year; such accounting
shall be provided to each member at a date to be determined by the
Board, but no later than the date of the annual meeting of the
Association; ;
- keeping a current, accurate and detailed record of receipts and
expenditures affecting the Common Areas, specifying and itemizing the
Common Expenses and Assessments; all records and vouchers shall be
available for examination by a member at any time during normal
business hours. All records and vouchers shall also be available for
examination by the holder of any first mortgage lien on any lot at
any time during normal business hours.
- The Board of Directors shall have such powers as are reasonable and
necessary to accomplish the performance of their duties. These
powers include, but are not limited to, the power:
- to employ a managing agent or a real estate management company
(either being hereinafter referred to as "Managing Agent")
to assist the Board in performing its duties;
- to purchase for the benefit of the members such equipment,
materials, labor and services as may be necessary in the judgment of
the Board of Directors;
- to procure public liability and property damage insurance and
Workers' Compensation insurance, if necessary, for the benefit of the
members and the Association;
- to employ legal counsel, architects, contractors, accountants and
others as in the judgment of the Board of Directors may be necessary
or desirable in connection with the business and affairs of the
Association;
- to include the costs of all of the above and foregoing as Common
Expenses and Assessments and to pay all of such costs therefrom;
- to consent to amendments to the Protective Covenants and
Restrictions as therein provided;
- to adopt, revise, amend and alter from time to time reasonable
rules and regulations with respect to use, occupancy, operation and
enjoyment of the Common Areas, all consistent with those requirements
of the Protective Covenants and Restrictions for this subdivision.
- to open and maintain a bank account or accounts in the name of the
Association; and
- to perform such duties as are consistent with the Protective
Covenants and Restrictions.
- The authority of the Board of Directors to enter into contracts
shall be limited to a total dollar amount not to exceed the amount
of the total approved annual budget without obtaining the prior
approval of a majority of the members except contracts for replacing
or restoring portions of the Common Areas damaged or destroyed by
fire or other casualty where the cost thereof is payable out of
insurance proceeds actually received or for expenditures expressly
set forth in the proposed annual budget approved by the members at
the annual meeting. At no time shall the Board of Directors
authorize any indebtedness that would require a special assessment
of the members without the prior approval of a majority of the
members.
- The Association shall indemnify any person, his or her heirs,
assigns and legal representatives, made a party to any action, suit
or proceeding by reason of the fact that he or she is or was a
Director of the Association, against the reasonable expenses,
including attorneys' fees, actually and necessarily incurred by the
Director in connection with the defense of such action, suit or
proceeding, or in connection with any appeal therein, except as
otherwise specifically provided herein in relation to matters as to
which it shall be adjudged in such action, suit or proceeding. No
Director shall be considered or deemed to be guilty of or liable for
negligence or misconduct in the performance of the Director’s
duties where, acting in good faith, such Director relied on the
books and records of the Association or statements or advice made by
or prepared by the Managing Agent of the Association or any officer
or employee thereof, or any accountant, attorney or other person,
firm or corporation employed by the Association to render advice or
service unless such Director had actual knowledge of the falsity or
incorrectness thereof; nor shall a Director be deemed guilty of or
liable for negligence or misconduct by virtue of the fact that the
Director failed or neglected to attend a meeting or meetings of the
Board of Directors.
ARTICLE IV
OFFICERS
- The officers of the Association shall consist of a President,
Vice-President, Secretary, and Treasurer, and such other officers or
assistant officers as the Board of Directors shall determine.
- The officers shall be members of the Board of Directors and shall be
elected annually at a general annual meeting of the Board of
Directors. The officers shall serve for a period of one year
thereafter and until their successors are duly elected and
qualified, except that the terms of the initially elected officers
may be for two, three or four years as set forth in Article III.2.
- The President shall be the chief executive officer of the
Association and shall have the general control over the affairs and
business of the corporation, subject to the direction of the Board
of Directors. The President shall execute all deeds, leases,
conveyances, agreements and contracts authorized by the Board of
Directors and shall perform such additional duties as may be
prescribed from time to time by the Board of Directors or the
Articles of Incorporation or Bylaws of the Association. The
President shall preside at all meetings of the members and of the
Board of Directors.
- The Vice-President shall perform and discharge the duties of the
President in the President’s absence for any cause whatever
under the direction of the Board of Directors, and shall perform
such other duties as may be assigned by the Board of Directors.
- The Secretary shall keep a record of all votes and minutes of the
proceedings of all members and Directors' meetings, and shall give
notice as required by these Bylaws of all special meetings of
members and Directors. The Secretary or designee shall have the
custody of all books, records and papers of the Association. The
Secretary shall have alternate signature authority for all bank
accounts of the Association, in the absence of the Treasurer for any
cause.
- The Treasurer of the Association shall keep account of all monies
and valuables in the name of and to the credit of the Association in
such bank or banks and depositories as may be designated by the
Board of Directors. The Treasurer shall have signature authority for
all bank accounts of the Association. The Treasurer shall have the
custody of all financial records of the Association and shall record
the names and addresses of all members of the Association.
- In the case of any vacancy of an officer by reason of death,
resignation, removal, or other cause, the remaining directors may
elect or appoint a successor from the Board of Directors to fill
such vacancy until the following annual election of officers by the
Board of Directors.
ARTICLE V
ASSESSMENTS AND BUDGET
- Annually, after the close of each fiscal year the Board shall cause
to be provided to each member an unaudited financial statement,
which statement shall show all receipts and expenses received,
incurred and paid during the preceding calendar year. The financial
statement shall be provided to each member at a date to be
determined by the board, but no later than the date of the annual
meeting of the Association.
- Annually, on or before the date of the annual meeting of the
Association, the Board of Directors shall cause to be prepared a
proposed annual budget for the ensuing fiscal year estimating the
total amount of the Common Expenses (hereinafter defined) for the
ensuing year and provide a copy of such proposed budget to the
members no later than the annual meeting. The annual budget shall be
presented to the members at the annual meeting of the Association.
At the annual meeting of the members, the budget may be approved in
whole or in part or may be amended in whole or in part by a majority
of the vote; provided, however, that in no event shall the annual
meeting of the members be adjourned unti1 an annual budget is
approved at such meeting.
- The Regular Assessment. The annual budget as adopted shall, based
on the estimated cash requirement for the Common Expenses in the
ensuing year as set forth in said budget, contain a proposed
assessment against each lot. Following the adoption of the annual
budget, each member shall be given written notice of such assessment
against each respective lot (herein called the "Regular
Assessment"). The Regular Assessment against each lot shall be
paid annually and shall be due November 1 of each year. Payment of
the Regular Assessment shall be made to the Association. The Regular
Assessment for the year shall become a lien on each separate lot as
of November 1 of each calendar year.
- The Common Expenses shall include but are not limited to, the
following:
- the expenses, costs and charges incurred in connection with the
administration, operations and management of the Association and
Common Areas;
- the cost of maintenance, repair, replacement and restoration of
the Common Areas, or any part thereof;
- the cost of all insurance premiums on all policies of insurance
required to be or which have been obtained by the Board of Directors
pursuant to the provisions of the Bylaws;
- such amounts as the Board of Directors may deem proper for the
operation, management, and maintenance of the Common Areas,
including, without limitation, an amount for working capital of the
Association, for a general operating reserve, for a reserve fund for
replacements, and to make up any deficit in the Common Expenses for
any prior year; and
- any other expense lawfully agreed upon.
- From time to time Common Expenses of an unusual or extraordinary
nature or not otherwise anticipated may arise. At such time and
without approval of the Owners, unless otherwise provided by these
Bylaws, the Board of Directors shall have the full right, power and
authority to make special assessments which, upon resolution of the
Board, shall become a lien on each lot in a uniform manner (herein
called "Special Assessment"). Any Special Assessment for
new improvements within the Common Areas must be approved by a vote
of 51% of the members.
- Each member shall be personally liable for the payment of all
Regular and Special Assessments. Where the member constitutes more
than one person, the liability of such persons shall be joint and
several. If any member shall fail, refuse or neglect to make any
payment of any Regular or Special Assessment when due, the lien for
such Assessment on the member's lot may be filed and foreclosed by
the Board for and on behalf of the Association as provided by law. In
any action to foreclose the lien for Assessments, the member and
occupant shall be jointly and severally liable for the payment to the
Association of reasonable rental for such lot, and the Board shall be
entitled to the appointment of a receiver for the purpose of
preserving the lot and to collect the rentals and other profits
therefrom for the benefit of the Association to be applied to the
unpaid Regular or Special Assessment. The Board may, at its option,
bring a suit to recover a money judgment for any unpaid Regular or
Special Assessment without foreclosing or waiving the lien securing
the same. In any action to recover a Regular or Special Assessment,
whether by foreclosure or otherwise, the Board, for and on behalf of
the Association, shall be entitled to recover costs and expenses of
such action incurred, including but not limited to reasonable
attorneys' fees, from the owner of the respective lot. Any member who
has not paid the Assessments due shall not be entitled to vote on any
matter coming before the Association.
- Every member shall promptly perform all maintenance and repair
within his or her own lot, which, if neglected, would affect the
value of the property. The Association is not responsible for said
maintenance and repair to the lot. Such maintenance and repairs
include, but are not limited to, internal water lines, appliances,
gas lines, telephones, air conditioning, doors, windows, lamps and
all other accessories belonging to the member and appurtenant to the
lot.
- The Association, in performance of its maintenance duties, may,
from time to time, make use of the external water outlets and faucets
on the various lots; provided, however, that the Association may do
so only if it provides monitoring for the amount of water used and
reimburses the member whose outlet or faucet is used for the amount
of water consumed by the Association in the performance of its duties
within 90 days from the date or dates of use.
ARTICLE VI
AMENDMENT OF BYLAWS
- These bylaws shall only be amended by a 51% majority of the members
entitled to vote, represented in person or by proxy.
ARTICLE VII
CORPORATE SEAL
- The corporation shall not have a seal.
Secretary
4/18/2007